Administrative Roadmap – Who Do I Go To?
Administrative Services
PATRICK FLANNERY - DEPARTMENT ADMINISTRATOR (Room 1127B, 936-2997, pjflan@umich.edu)
- Guidance on handling personnel problems & personnel strategies for faculty & staff
- Support Staff performance reviews, merit increases & salary equity for new hires
- Administrative Operations - Suggestions or Concerns
DIANE DURFY - EXECUTIVE SECRETARY (Room 1127, 764-7427, ddurfy@umich.edu)
- Faculty Searches (Travel, Meeting Itineraries)
- Faculty Promotion & Tenure assistance
- Special Faculty Requests
- Sabbaticals & Other Leaves of Absence
- Award Nominations
- Spring/Summer Salary arrangements
- Reimbursement for faculty candidates
- Faculty Annual Reviews - Form A's
- Chairman's Calendar
- Notary
SARAH CATHEY - ADMINISTRATIVE OFFICE ASSISTANT (Room 1121, 763-7142, swcathey@umich.edu)
- Media Equipment - signout (laptop, LCD Projector, laserpointer)
- Mail distribution
- Conference Room Scheduling
- Administrative Office Equipment Maintenance & Repairs (copier/fax/scanner)
- Office Supplies
- Secretarial & Other Office Assistance
- Department Bulletin Boards (Photos & Articles)
- Telephone Repair & Installation Requests
- Key Requests
- General reimbursements
- Reimbursements for seminar speaker
- Weekly Seminar Arrangements
- Notification of speaker & topic
- Travel/Hotel Arrangements
Animal Care Services
KATHY GIMSON - ANIMAL CARE MANAGER (Room 1096D, 647-0887, kgkids@umich.edu)
- Animal Maintenance
- Animal Care Compliance Issues
- Special/New Arrangements for animals
Facilities
GARY PHILLIPS - FACILITIES SUPERVISOR (Room 1200B, 615-4324, gphillip@umich.edu)
ED GRANT- FACILITIES ASSISTANT (Room 1200A, 764-0263, edgrant@umich.edu)
- Any mechanical failures related to equipment or the building
- Furniture moves or rearrangement
- Pest Control, Safety concerns, Building Security
- Housekeeping needs or problems
- Electrical problems, Plumbing problems, desk locks or door locks
- Concerns or complaints about the building or the building systems
Finance & Human Resource Services
LAURA MOGGO - DEPARTMENT FINANCE MANAGER (Room 1127C, 647-0886, lverran@umich.edu )
- Financial Problem Solving
- Faculty Discretionary Accounts
- Reimbursements
- Reconciliation & Projections
- Shared Biology Program finances
- Postdoctoral Research Fellows & Grad Students Effort Reporting
- Faculty Furniture
- Departmental Accounts (Non-Sponsored)
- MCDB Course Budgets monitoring & reporting
- Endowments
- Recharge Accounts invoices & processing
- Departmental Accounts
- Departmental Account Transactions
- Equipment Service Contracts
- Travel/Hosting Advances & Reimbursements for Grad Students
& Research Fellows
KRISTI RORK - RESEARCH ADMINISTRATOR (Room 1121, 647-8516, kwalters@umich.edu)
- Grant Proposal Process
- Grant Submissions
- Grant Renewals
- Budget Development
- Questions on Agency Guidelines
- Grant Maintenance (for grants assigned)
- A-21 Compliance
- No-cost Extensions
- Final Reporting & Closeouts
- Monthly financial reporting
- Reconciliation & projection
- Grant Transactions
- Travel Expense Reports
- Reimbursements
- Purchases over $5000
- Research Staff Shortcode Changes
- Research Fellow Shortcode Changes
- Departmental Accounts (Non-Sponsored)
- Faculty Award Accounts & Reimbursements
- Collegiate Professorships
KIM MARK - GRANTS & CONTRACTS ACCOUNTANT(Room 1121, 763-5379, knmark@umich.edu)
- Grant Proposal Process
- Grant Submissions
- Grant Renewals
- Budget Development
- Questions on Agency Guidelines
- Grant Maintenance (for grants assigned)
- A-21 Compliance
- No-cost Extensions
- Final Reporting & Closeouts
- Monthly fiancial reporting
- Reconciliation & projection
- Grant Transactions
- Travel Expense Reports
- Reimbursements
- Purchases over $5000
- Research Staff Shortcode Changes
- Research Fellow Shortcode Changes
- Departmental Accounts (Non-Sponsored)
- Faculty Award Accounts & Reimbursements
- Collegiate Professorships
KELLY CAMPBELL - EMPLOYMENT SPECIALIST (Room 1121, 763-0552, kereca@umich.edu)
- Personnel Administration
- Assignments & terminations
- Hourly Temp Employees
- College Work-Study
- Research Staff
- Research Fellows
- Assignments & terminations
- Payroll
- Regular staff & temp timesheets
- Answer paycheck questions & Troubleshoot problems
- Visa Paperwork
- GSRA appointments
Graduate Services
MARY CARR - GRADUATE PROGRAM COORDINATOR (Room 1121A, 615-1635, carrmm@umich.edu )
- Graduate Program Guideline Clarification
- Nominations for Graduate Student Fellowships/Training Grants
- General Graduate Program Inquiries
Information Technology Services
INFORMATION TECHNOLOGY MANAGER (Room 1122A, 763-9530)
- Overall management of departmental computer services
- Software and hardware upgrade plans
- Creation of guidelines and procedures
- System Support
- Advice on choosing operating systems and hardware
- Network support and security
- Legality of software
- Infrastructure plans for labs and offices
- Concerns and questions of computer services
- Window server administration (accounts, email and permissions)
JESSE SKINNER - COMPUTER SPECIALIST (Room 1122A, 763-9530, skinnerj@umich.edu )
- Windows PC & Macintosh Support
- Software and Hardware troubleshooting
- Installation and configuration of printers
- Software installation
- Software and hardware recommendations
- Installation of peripherals (scanners, projectors, external drives)
RITA BARVINOK - SYSTEM ADMINISTRATOR (Room 1122A, 763-9530, brita@umich.edu )
- UNIX and Macintosh Support
- Accounts creations
- Writing and executions of scripts
- Email support for IMAP, LSA and ITCS mail
- Macintosh software and UNIX upgrades
- Server security issues
JOCELYN ANDERSON - WEB DESIGNER (Room 1121, 615-2683, jocelynm@umich.edu )
- Departmental website design and management
- Updates to faculty, staff & grad student directories
- Updating and creating lab websites
- Departmental newsletter
- Department media and publicity releases
- Development liaison
Lab Course Support Services
DENNIS DROBECK - INSTRUCTIONAL LAB SERVICES SUPERVISOR (Rm. 3159A USB, 615-3459)
- Questions & Concerns regarding lab course setups
- Lab Course Equipment & Supplies
- Microscope repair and loans
Purchasing & Receiving Services
SHEILA DUNN - BUYER (Room 1120, 764-1456, dunns@umich.edu )
JACKIE GLEBE - BUYER ASSISTANT (Rm. 1120, 615-7844, jglebe@umich.edu)
- Department Ordering
- Shipping & Receiving
- Problem Solving on Orders & Receiving
- Departmental Account Transactions
- Research Equipment sales
Undergraduate Services
CHRIS PSUJEK - STUDENT ADMINISTRATION MANAGER (Room 1111B, 764-2446, cpsujek@umich.edu)
- Time Schedule and Course Schedule Listings
- Course Enrollment Information
- GSI Appointments
- LS&A Bulletin Information
- Honors Concentrations - Requirements and Recommendations
- Undergraduate Scholarship/Fellowship Information
- Biology Temporary Hourly and Grader Budgets
JILL BEESON - UNDERGRADUATE SERVICES ASSISTANT (Room 1111, 764-1440, jcbeeson@umich.edu)
- Concentration Advising Appointments
- Concentration Email Groups
- Concentration Declarations
- Course Overrides
- Grade Sheets
- Course Descriptons
- Textbook Ordering
TONY DERUITER - UNDERGRADUATE SERVICES ASSISTANT (Room 1111, 764-1430, derantho@umich.edu)
- Biology 162 Clerical Support - Waitlist, Overrides, Exams, Lab Information
- Class Lists
- Course Overrides
- Course Evaluations
- Maintaining Job, Internship, and Informational Posting Notifications
DENNIS DROBECK - INSTRUCTIONAL LAB SERVICES SUPERVISOR (Rm. 3159A USB, 615-3459)
- Questions & Concerns regarding lab course setups
- Lab Course Equipment & Supplies
- Microscope repair and loans
